Freelance Videographer Invoice Template
Video production invoices need to capture the full scope of a job: pre-production, shoot days, travel, equipment, editing, color, and usage rights. This template gives you a structured format so clients see the real cost breakdown of professional video — and you get paid for every element of the work.
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What to include on a videography invoice
Break your invoice into production phases. Pre-production: concept development, scripting, location scouting, and talent coordination. Production: director/DP fee (your day rate), camera operator fees, audio engineer, lighting technician, equipment rental (cameras, lenses, audio, lighting), location fees, and talent/actors. Post-production: editing hours, color grading, sound mixing, motion graphics, and music licensing. Finally, the usage license — particularly important for commercial and corporate clients. Separate line items give clients full visibility and demonstrate the scope of expertise a professional production requires.
How videographers price their projects
Corporate and commercial video ranges from $1,500 for a simple talking-head interview to $50,000+ for a scripted brand film with actors and locations. Day rates for videographers in the US run $500–$2,500+ depending on experience and market. Editing is typically billed separately at $50–$150/hr, or a flat post-production fee. Wedding videography follows a similar package model to photography: base coverage + add-ons (drone, same-day edit, highlight reel). Always include music licensing fees — using copyrighted music without a sync license exposes the client to legal risk and should never be hidden in your rate.
When to invoice for video work
For corporate projects, bill 50% upfront before pre-production begins and the remainder on final delivery. For events, collect the full amount before the shoot date. Send the post-production invoice as soon as you deliver the first cut — clients sometimes lose urgency to pay once they have a usable file. Include delivery dates in your invoice notes so it's clear what was promised and when.
Getting paid as a freelance videographer
Deliver a low-res watermarked preview for approval; release the clean export only when payment clears. For large productions, consider invoicing in three parts: deposit, mid-production, and final delivery. Include a 'change of scope' policy on your invoices: any script or location changes after production begins will be invoiced at your day rate.
Frequently asked questions
Should I charge for drone footage separately?
Yes — drone operation requires additional licensing (FAA Part 107), equipment, and skill. List drone services as a separate line item: 'Drone aerial footage — half day' at your drone rate.
How do I invoice for stock footage I purchase?
Pass through stock footage costs at 100% of what you paid, plus a sourcing fee if applicable. List each clip purchased as a separate line item with the license type.
What's a fair usage license fee for social media video?
Social media usage (1 year, organic posts only) might add 10–25% to your creation fee. Paid advertising usage is priced higher — often 50–100% — because the client is generating revenue from your work.