Cleaning Service Invoice Template
Whether you run a solo residential cleaning operation or a commercial cleaning company with multiple crews, a professional invoice builds trust with clients and creates a clean record for your taxes. This template handles recurring service invoicing and one-time jobs equally well.
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What to include on a cleaning service invoice
List the type of clean and the property clearly: 'Standard residential cleaning — 3-bed, 2-bath, 1,400 sq ft — March 5,' 'Deep clean — 4-bed, 3-bath — post-move-out — March 12,' 'Office cleaning — 2,500 sq ft — weekly maintenance — March (4 visits).' For commercial clients, note the square footage, number of cleaning staff, and hours on site. List any add-on services separately: 'Inside refrigerator cleaning,' 'Window interior cleaning,' 'Carpet spot treatment.' If you supply cleaning products, either bundle them in your rate or list them as a separate supplies line item. Include the property address on the invoice for multi-property clients.
How cleaning businesses price their services
Residential cleaning pricing varies by region and home size. A standard clean for a 2-bed home might be $80–$150; for a 4-bed, $150–$250. Deep cleans (move-in/move-out, post-construction) are priced 50–100% higher. Commercial cleaning is often priced per square foot: $0.05–$0.20/sq ft per visit for offices, more for medical or industrial facilities. Recurring clients typically get a 10–15% discount over one-time rates, which makes your schedule more predictable and reduces marketing costs. Set a minimum job rate to ensure small jobs are worth your time including travel.
When to invoice for cleaning services
For residential recurring clients, invoice weekly or bi-weekly following service. For one-time or deep-clean jobs, collect payment the same day as the service. For commercial clients, invoice monthly with a summary of all visits and times. Don't let invoices accumulate — residential clients who owe for multiple visits become increasingly likely to dispute or delay payment.
Getting paid reliably as a cleaning business
Require a credit card on file for all residential clients and charge immediately after each service. For commercial clients, require Net 15 terms and invoice on the 1st of each month. Include a key or access code policy on your invoice: 'Access must be arranged in advance; last-minute lockouts will be charged at the full service rate.' Detailed invoices also protect you if a client claims something was missed — your invoice documents what was agreed.
Frequently asked questions
Should I charge extra for pets or very messy homes?
Yes — excessive pet hair, heavy soiling, or clutter that significantly increases cleaning time justifies a surcharge. List it as 'Additional time — heavy pet hair / deep soil — $X' on your invoice.
How do I invoice for supplies if I bring my own?
Either include supplies in your service rate or charge a separate supplies fee: 'Professional cleaning supplies — $15.' Track your supply costs so you know whether you're pricing them adequately.
How do I handle a client who claims the job wasn't done properly?
Your invoice documents what was agreed. Offer to return and re-clean the disputed area as a goodwill gesture. Keep before/after photos of complex jobs; they resolve most disputes quickly.